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Iris.ai is a pioneering AI-first company on a mission to radically transform how humans discover, navigate, and apply knowledge. For over a decade, we’ve built intelligent systems that empower researchers, AI developers, engineers, and product teams to innovate faster, deeper, and with greater precision.
Our product suite (Neuralith, Axion, and RSpace) offers AI-powered development platforms designed to streamline the development processes, from data connection and orchestration to evaluation and deployment in one cohesive platform. Our diverse customer base spans across industries, research institutions, and innovation labs. This unique position enables us to bring the latest breakthroughs in AI research directly into real-world applications, solving pressing market challenges and driving tangible impact in the new era of Artificial Intelligence.
We’re an European Innovation Council (EIC) backed B2B scaleup company with teams spread across Europe, driven by curiosity, scientific rigor with deep-tech product excellence, we are on a mission to transform the way data professionals, AI innovators, and product R&D operate across different industries. Now, we’re seeking a UK-based sales leader to help us scale our next phase of growth.
As an Admin & Operations Specialist at Iris.ai, you will manage the essential administrative and operational functions that keep the business running smoothly.
You’ll be the central point of contact between employees, leadership, and external partners across multiple countries, ensuring seamless support for invoicing, payroll coordination, compliance, events coordination and day-to-day operations.
This role requires someone highly organized, detail-oriented, and adaptable, capable of juggling multiple responsibilities in a fast-paced, global environment.
Key Responsibilities
Administration & Vendor Management – Manage contracts, invoicing, and digital documentation; liaise with external providers such as accountants, payroll firms, legal advisors, and benefit suppliers.
Events Management – Oversee logistics such as venues, catering, travel, equipment, and materials for company events (team gatherings, offsites, client meetings, conferences); manage budgets, vendor negotiations, and event communications.
Travel & Expenses – Coordinate travel arrangements for employees and guests; monitor and process expense requests with proper documentation; support reimbursement processes.
Systems & Processes – Maintain and improve company systems (Google Workspace, Asana, Make.com, Factorial etc.), ensuring workflows are efficient and accessible.
Payroll Support – Collect and report payroll data, bonuses, reimbursements, and leave information across multiple jurisdictions.
Office Support – Oversee Sofia office operations (supplies, maintenance, cleaning) and coordinate bi-annual health and safety checks.
2–4 years’ experience in administration, operations, or office management.
Strong organizational and multitasking skills, with attention to detail.
Tech literacy - ability to use various software programs and experience with using software tools for automating processes in administration.
Experience coordinating with external vendors, payroll providers, or accountants.
Experience in events management
Knowledge in Google Workspace.
Knowledge of HRIS or workflow automation tools.
Proactive, resourceful solution-oriented, and comfortable working independently in a distributed team. solution-oriented, and capable of working independently.
A central role supporting the daily operations of a global AI company.
Exposure to multi-country payroll and compliance processes.
A rare chance to be part of the commercial growth at an inflection point and opportunity to grow a business unit in the UK & Europe.
A flexible, remote-first work environment with autonomy and impact.
Collaborate with world-class engineers, visionaries, researchers to accelerate AI disruption and innovation across industries.
A culture built on intellectual honesty, curiosity, and purposeful disruption.
Competitive salary + commission with uncapped potential
Annual Salary Review
Performance-based annual bonus
Company share Incentive plan
30+ days annual paid vacation
Flexible work hours
Flexible work location - You choose where to work from the
Work & Travel program
100% remote work possible
Regular Team building activities and travels
Seasonal Working Get Togethers (summer / winter)
Personal equipment reimbursement program
Charity and volunteer activities
Employee Recognition program
Career Enhancement plan
Individual Learning & Development budget
Knowledge transfer
New Technologies Introduction & Learning opportunities
Mentorship opportunities
Workshops, Conferences, Business Deep Dives (internal & external)
Freedom to bring innovation and your ideas to life